CONFERENCE BY K2C HOLDINGS

 

In planning for the youth pitso conference held in Maun by Youth Office, K2C Holdings awarded the tender to organize the conference. The conference attracted 200 youth participants, and was held under the theme “Empowering Youth for Tomorrow”

K2C conference management expertise are from in-house training and short courses to seminars, workshops, weddings and conferences.

Training

All event staff should be trained to be competent in the specific tasks they will undertake during the event. As each event is unique, the human resource needs can be diverse from one event to the next (Self-help Module 14, 2007).   The levels of competence and the teamwork involved in staffing and managing an event are not always appreciated, in particular there is a high level of dependency amongst event staff (Bowdin, 2012).  In addition to verifying the competence of the event staff, the organizer should ensure that key personnel are aware of the content of the event management (Shone & Parry, 2004). At K2C staff is trained based on the kind of event. A guide notes is given to every staff to learn on their own and then some role plays are followed directed by the manager. The training covers aspects of service, table setting, team work and mostly the spirit to serve.

References

Bowdin,G.A.,Allen,J.,0’Toole,W.,Harris,R.,and McDonnell(2012)Events Management: USA Routledge

Self-help Module 14 (2007) Event Management, New- Wales; Department of State and Regional development- retrieved from: http//:www.ifea.com; accessed on 19-11-2014

Shone, A. & Parry, B. (2004) Successful Event Management (2^nd ed): London: Cengage Learning

FCTVE FAREWELL PARTY

 

With one of their employee being transferred, Francistown College of technical and vocational education (FCTVE) administration requested the hospitality class to organize and plan a farewell event for one of their coworker. According to Fond farewell, (2014) a fare well party is the time when someone say goodbye to the family, friends and coworkers. It is perceived that knowing how valued people are in the organization will create a positive workplace culture in a longer team (James, 2014).

However a farewell party is by itself a surprise party. The class was divided into groups to tackle specific tasks including, food and beverage, for the service of food and beverages, menu planning and costing, restaurant set-up and decoration. The banqueting team were responsible for skirting and decorating.

Event Venue

With outdoor events in particular the site choice and preparation is obviously crucial to a successful event. It needs to be sufficiently large to accommodate the size of the audience expected, taking account of the space that will be occupied by structures, the activities and the facilities provided (Solaris, 2013).

The suitability of the site will also depend on the ground conditions, access routes, and the provision of services, and any environmental constraints such as the potential for noise disturbance if there are houses or workplaces close to the venue (. The event venue that was selected was a perfect match as college had the hospitality city which consists of a restaurant and a kitchen. The restaurant carrying capacity supported the event well, because the event was for 40 covers and restaurant carrying capacity is 60. Also it’s located within the campus and invited people just worked without traveling long distance.

References

Fondfarewell, (2014) Your Guide To Goodbye; retrived from: www.fond-farewell.com/why-have-a farewell.html.

James, S. (2014) Office Farewell Party Ideas, retrived from: www.party-current.com/farewell-party-ideas.html.

Shone, A. & Parry, B. (2011) Successful Event Management (2^nd ed); London; Cengage Learning

Solaris, J. (2013) How Event Planners Choose Venues, Retrived from: www.eventmanagementblog.com/event-planner-choose-venues/

Funny day Event

BAC business and leisure campus is far from entertainment facilities. After a day long day of classes students need something to refresh their mind. Find that, the Hospitality class Organized a funny day event with program including, sack race, egg race, bucket race and other funny local games. 

 

At the event an event plan was designed, which refers to a live management tool that details key project milestones and activity against time line (Allen, (2009)  . The plan was important for the event to share what was important for the event to share what has to be done, when and by whom. Also it was critical as it helped to ensure that enough time is available to complete the task and help all involved to understand their responsibilities

Furthermore it is essential that you operate good internal communication. Holding regular team meeting to update the event action plan is a key, and to ensure that all key members are familiar with and understand the issues and challenges (Capel, 2013). These meetings are also an opportunity for team members to rise their own points and to share knowledge and experience (Conway, 2011) .

Lack of internal communication by the chosen committee resulted in more negatives through the process of the event

References 

Allen, J. (2009) Event planning (2^nd ed); USA; John Wiley & Sons

Capel, L. (2013) Event Management for Dummies; London; John Wiley & Sons

Conway, D. (2011) The Event Manager’s bible (3^rd ed); London; How to Books

 

MUSIC & COMEDY

Music and comedy was a Saturday night concert on the Barbra Bistro. Music knight has grown into local attraction and international artist enjoying stage locally (Mmegi, 2015). The event attracted artists from South Africa, giving a family style soothe music including jazz, brass, and stand-up comedy.

Lollicrap & Couzins, (2010) states that the event surrounding contributes a great deal towards the price- quality relationship in the minds of potential customers and a feeling of cleanliness of the surroundings. During the event more efforts was put on decorating for the day, artifacts, wall hangings connected well with the theme of the event.

Also q well designed color scheme can easily be spoilt by a bad planned lighting system (Walker, 2008). A blue- white mixture was used during the event, with a low energy low temperature warning light giving a warm romantic atmosphere. At the stage the artists brought with them the lights operator with them the lights operator who controlled the lights while artists perform. It was evidenced that décor and lights plays an important role.

References  
Walker, J. (2008) The Restaurant from the Restaurant from Concept to Operation, (5th ed), USA; John Wiley & Sons
Lillicrap, D. & Cousins, J. (2010) Food and Beverage Service (4^th ed); USA: John Wiley & Sons
Mmegi, (2014) Arts; retrived from;https://www.facebook.com/MmegiOnline; accessed on- 12-02 2015

ADONSONIA WEDDING EVENT

In most wedding events nowadays are hosted in venues most brides want to serve a meal or an atmosphere worthy of their celebration. Adonsonia Hotel in Francistown is well marked venue to host weddings.

According (Wedding wire, 2015) state that one should consider how the food to be served, buffet style, family dinner style or appetizer can be served on trays carried by attendants or set out on tables. The Adonsonia hotel service offers all options to suit individual preferences, however the buffer service was the one chosen for the day while appetizers were served by attendants.

Furthermore planning a wedding also require thinking about the multitude service one will want and choices available for them (Wedding.com, 2015). The Adonsonia garden services favors photography and video recording enhance the quality background in pictures.

Another aspect is to consider when planning is a wedding theme, planning a theme can help set color options, decorations and even food choices (Self-help Module 14, 2007) ). With the resources available at Adonsonia Hotel, they make sure all the set-up adhere to the event theme.

All this aspects that are critical for wedding planning, and makes Adonsonia Hotel a place of choice for most weddings in Francistown 

 References 
weddingwire, (2015) wedding Planning; Retrived from: www.weddingwire.com/wedding-planning.html?pcode-tool: accessed ; 2/4/2015
Wedding.com, (2015)The New Way to Plan Your Wedding, Retrived from: www. wedding.com/; Accessed on: 5/04/2015
Self-help Module 14 (2007) Event Management, New- Wales; Department of State and Regional development; retrived from: http//:www.ifea.com; accessed on 19-11-2014